Category Archives: Time Management

Mind the Gap

In the London subway system, iconic signs exhort patrons to step with care across the space between platform and train with the words “Mind the Gap.” Not bad advice for time management while writing, either.

Here I refer to a different kind of gap. Inspired by Andrew Gudgel’s post on June 3, 2019, which he based on Samantha Leach’s article in Glamour, I’m referring to a gap in writing productivity.

The blogpost and the article state that author Danielle Steel writes 20 to 22 hours a day. That’s not a typo. My math says Ms. Steel uses between 83% and 92% of all available time for writing. On occasion, she goes the full 100%. Put another way, in an average 8-hour period, Ms. Steel writes for 7 and squeezes the rest of her life activities into the remaining 1 hour.

I suspect very few other writers (perhaps none) maintain that schedule, so let’s consider that an upper limit of what is possible. Is Ms. Steel’s time well spent? Well, she’s the best-selling living author. She’s written over 141 novels, all of which were best-sellers. Yes, I’d say she’s used that time productively.

Right now, you’re mentally comparing your writing schedule to Danielle Steel’s and feeling rather inferior. You’re thinking you need more than 2-4 hours of sleep each day, and there’s also eating, showering, dressing, and undressing to consider.

That’s the gap I’m talking about—the writing schedule gap between you and Danielle Steel. If you keep thinking about that gap, you’ll get depressed.

Still, in a detached way, you can see how someone could get there. Say you enjoyed writing and wrote a debut novel that became a best-seller. You’d feel a strong incentive to write another. If that novel also succeeded, you’d be motivated to repeat that process. If nothing else in life gave you as much satisfaction as writing, and if all you got was positive feedback for doing so, you might end up writing for 20-22 hours a day, too.

To avoid comparison envy and anxiety, I encourage you to focus on a different gap. Forget about Danielle Steel. Think about how much you write every day, and compare it to where you were before becoming a writer. That’s the gap that matters. That’s a gap you can work on improving.

Writing Productivity Gaps

By instinct, I prefer metrics where more is better. The less=better metrics—golf scores, unemployment rates, the you-to-Danielle Steel work-hour gap—just feel wrong to me.  

As the London subway signs say, “Mind the Gap,” but mind the right gap. Always here to provide uplifting advice and encouragement, I’m—

Poseidon’s Scribe

April 30, 2022Permalink

The 4 Stages of Writing Productivity

If you write, you’d like to write faster. But how? On October 20, I attended a webinar by prolific author Vi Khi Nao, and she said some things that might interest and help you.

Vi Khi Nao

She titled her talk, ‘How to Write Effortlessly and Quickly,’ and I was struck by her four ‘productivity techniques,’ called Inflexible, Exact, Flexible, and Ideal Muse.

When she declared that last one, Ideal Muse, as her favorite, I figured I’d skip to it. Then she said you can’t skip. You must work through each technique in order.

Dang. That makes them more like steps or stages. You must go through them in order, she stated, because you will learn something at each stage that helps you in the next one.

I’ll outline each stage in my own words. What follows is my interpretation of what she said. If I got it wrong, it’s my fault, not hers.

Inflexible

Determined to write more, Vi Khi Nao put aside as much of her non-writing life as possible. She limited her interactions with others, devoting herself to writing. She filled her days with writing, and became ‘inflexibly disciplined’ about it.

Her output grew. She wrote a lot. However, she considered most of the resulting manuscripts bad. Her own prose bored her, and it required heavy editing. In the end, after many drafts, she ended up with a tiny amount of quality writing. Practicing this technique, many of us might find our health suffering, along with our relationships with friends and loved ones.

Still, she learned writing discipline, the value of daily ritual. She experienced writing in the flow, without self-editing.

Exact

She tried something else, setting a more modest goal of 10,000 words every two weeks. This time, she strove for quality as well as quantity. She decided any kind of writing counted as part of her 10,000 words—short stories, novellas, screenplays, and poems. She worked on bits of everything, alternating, much like a farmer rotates crops.

With a variety of projects going at once, she found her creativity stimulated. Although she didn’t mention it, I suspect her relationships with others improved after stopping the previous Inflexible technique. The new, modest, 10,000-word goal helped relieve some mental pressure, and her product required less editing. However, I suspect most of us would gravitate toward short and easy projects to meet the word count goal.

From this technique she learned a better balance between quality and quantity.

Flexible

Still seeking a way to produce high-quality writing faster, she set precise end goals (a novel by this date, a screenplay by that date, etc.) but allowed time for flexing. She wrote based on the momentum of the moment, when the mood struck. While maintaining the discipline of writing each day, if she entered the flow zone, she went with it.

The emphasis on quality helped her writing. Having established good writing habits in the earlier techniques, she got quantity along with it. However, I suspect she still felt guilty when not writing, and she still wasn’t in tune with her muse, her inner creativity.

The Flexible stage teaches the elasticity of time itself. All hours are not equal for a writer. All days are not equal. Quality writing requires time, but cannot be created in a linear way.

Ideal Muse

Knowing now that her muse didn’t clock in and clock out at specific times, she merged all previous techniques and allowed her muse to schedule her writing. When the muse struck, she dropped everything and wrote, no matter what. If shopping, she wrote in the store. If driving, she pulled over and wrote. She set product-driven goals, not date-specific ones. Sometimes she wrote for five minutes, other times for five hours. She monitored her health, knowing she couldn’t write in an unhealthy state.

At which stage are you right now? If increasing my productivity means I must start with the Inflexible stage, I’m not ready to sacrifice everything else in life for my writing. Still, I believe I’ve gone through a lesser version of the first two stages, and am in the Flexible stage now.

Whoops. Hang on. The muse is calling—

Poseidon’s Scribe

October 31, 2021Permalink

Putting on Your Writer’s Hat

Metaphorically, we all wear many hats. That is, we have many roles in life. For some of us, one of those roles is Writer. Let’s explore that.

I got the inspiration to write this post from this one, by Brian Feinblum.

You started your life with the role of daughter or son, and may still have that role. Maybe you’re a sister or brother, spouse, parent, employee, grandparent, volunteer. Most likely you’re a citizen, too. These are all examples of possible roles in your life. When you think about it, you probably have a good number of roles, between two and twenty or more at any one time. If you care about being a good person, you work hard to fulfill all of your roles well.

Problem is, it’s a balancing act. Each role requires time, and you only have so much of that. They all compete for your precious hours. That requires you to divide your time, keeping each plate spinning as best you can.

On occasion, you must devote nearly full time to one role and set the others aside. When someone you love becomes sick or injured, for example, your role involving that person must take precedence and the others must wait until the emergency is over. When there’s a major project at work, your employee or boss role predominates until the project is done.

When you must set several roles aside like that, the writer role is especially problematic. It’s a self-assigned role, based on your love of an activity, not a person. Unlike the role of spouse or employee, if you neglect your writing, it will patiently wait in the background, not complaining or otherwise reacting. If you set it aside for weeks, months, or years, there will be no adverse consequences.

Oh, your muse may squeal a bit. That voice inside, the one urging you to write, will yell loudly for a while. Eventually, that voice will fade and you’ll hear only an occasional whimper.

However, if you’re lucky enough, if life’s other roles allow you the time, you’ll remain a writer. You’ll carve out the time as best you can.

There are ways to make the best use of that time. Although the general guidance I’ll present below works for all your roles, I’m focused on your writer role.

In his book The 7 Habits of Highly Effective People, Stephen R. Covey recommends you take each role and set long-term goals, then make shorter term plans to achieve those goals, then set aside time each week to schedule the most important tasks to advance the plans.

The goals and plans don’t all have to be writing projects (stories). The tasks that support them can also include:

  • attending writing or genre conferences,
  • reading books about writing,
  • taking writing classes,
  • self-assigned writing assignments to work on particular weaknesses,
  • researching aspects of writing you’re curious about or need help with,
  • critiquing other writer’s works,
  • reading classic fiction,
  • increasing your online footprint,
  • blogging,
  • updating your website,
  • getting an author photo taken, or
  • hundreds of other ideas that might help you achieve your writing goals.

This needn’t be a complex or overly organized process. Mold it to suit you.

Uh oh. Another role is beckoning. Time to take off the Writer hat of—

Poseidon’s Scribe

January 31, 2021Permalink

Can a Tomato Help You Write?

What’s keeping you from writing better? Do you have so much to do that you feel overwhelmed? Do you start to write but get distracted? Is it self-discipline you need, or are you simply unable to focus?

If so, perhaps a tomato can help.

No, I don’t mean the fruit itself. I’m talking about the Italian word for tomato—pomodoro. More specifically, I mean the Pomodoro Technique.

Created by Francesco Cirillo, it’s one of the simplest time management methods I’ve ever heard of. You will need nothing more than a kitchen timer, or any timer will do. His kitchen timer was shaped like a tomato, hence the name of the technique.

Pomodoro Kitchen Timer

Here’s how it works:

  1. Set the timer for 25 minutes.
  2. Work on your writing task without interruption, without allowing distractions.
  3. When the timer rings, stop and take a 5-minute break.
  4. Repeat steps 1-3, but after the 4th session, take a longer break—say 20 or 30 minutes.

Those are the basics. Each 25-minute work session is called a ‘pomodoro.’ Writing most works of fiction will take you many pomodoros, but the 5-minute breaks will allow you to stretch and clear your mind. You’ll return to your writing feeling refreshed, and possibly with new insights from your muse.

It’s possible that you’ll finish a single writing task, like a chapter or a short story, while in the middle of a pomodoro session. Mr. Cirillo suggests you use the remainder of the session to review your work, not start your break early. The idea is to ingrain a mental association between work and consistent chunks of time.  

You may find it preferable to use a mechanical timer rather than a digital one. At first, you’ll connect its ticking sound with the relentless passing of time. Later, you’ll associate that sound with your own mental focus. It may actually aid in your ability to concentrate.

Here’s how I’ve used the Pomodoro Technique. Often I have several different writing tasks to do—a first draft of a short story, a second edit of a novel’s chapter, some research for a future work, and an upcoming blog post. Viewed from beforehand, with all these tasks undone, the pile of work can seem daunting.

I’ve found tasks don’t get done if I sit and fret about them. But if I view them as manageable chunks of time, then I can devote pomodoros to each task in turn. If they are unequal in importance, then I start with the most important one and devote more pomodoros to it.

You can use the Pomodoro Technique for many types of tasks, not just writing-related ones. It works for tasks where you can control the timing of your breaks, and where stopping after 25 minutes is possible.

Don’t use it while playing soccer, performing surgery, or defusing a bomb.

But if writing is your thing, consider letting a tomato help you out. It works for—

Poseidon’s Scribe

September 20, 2020Permalink